Job Title: Academic Secretary

Location: Macclesfield

Salary: Competitive

Job Type: Permanent, Full Time

Closing Date: Wednesday 1st May 2024 at 9am

Interview Dates: Week commencing 6th May 2024

The Role:

We are seeking a committed full time Secretary to provide secretarial & administrative support to the School's Academic Hub, in particular the Deputy Head (Academic) & the Assistant Head (Staff Development). This is to start as soon as possible.

Main Responsibilities:

• All aspects of cover - arranging cover through i-sams, recording absences, publishing and distributing cover, working with the Deputy Head (Academic) and Timetable Manager as appropriate regarding allocation of reliefs and cover
• Overview of rooming of lessons, including room changes
• Assisting the Deputy Head (Academic) in all areas pertaining to the academic running of the school, including but not limited to:
• Subject options: production of options documentation; recording of options information, including options changes
• Internal examinations: supporting the Deputy Head (Academic) in the administration of the internal exams, eg examination rooms, examination folders
• Administration relating to academic matters, eg letters to parents, creating forms
• Arrangement and management of parents' evenings
• Supporting with administration of exam results
• Maintaining the calendar of the Deputy Head (Academic) and arranging meetings
• Taking minutes at meetings of Head of Departments and Academic Board
• Preparing and publishing documentation for the Education Committee of governors
• Updating the Staff Handbook annually with the relevant policies
• Organising prize-giving
• Covering the main office during holiday periods
• Support the Assistant Head (Staff Development) with administration regarding staff development, staff review and training including ISTIP, new staff induction and information

Salary and Conditions:

The hours of work are 7:30am to 4:00pm Monday to Friday with a one-hour unpaid lunch break. However, some flexibility will be required, in particular where meetings take place at the end of the school day. It is an all year-round position; however, the school would consider the role working less weeks, particularly in the summer period. The salary will depend on relevant experience and qualifications. A contributory pension scheme including life assurance is available.

The school has a strong commitment to professional development and it is a condition of employment that all members of staff participate in any scheme of appraisal, review and professional development currently operating in the school.

Children of members of staff, subject to passing the entrance exam, may be educated at King's with a substantial discount. We are a non-smoking establishment and an equal opportunities employer.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Candidates should note that all appointments are subject to a routine check with the DBS.

Extra Information:

Thank you for your application and for your interest in the King's School. We regret that we can only write to those candidates short-listed for interview. If you have not heard from us within two weeks of the closing date, please assume that your application has been unsuccessful.

Please click on the APPLY button to be re-directed to our Careers page, to complete our online application form.

Candidates with the relevant experience or job titles of: School Admin Assistant, Administrative Officer, Office Administrator, Administration Clerk, General Administration, Office Assistant, Reception Administrator, Secretary, Support Administrator may also be considered for this role.